Advance Warehouse Delivery
Booth materials delivered to the advance warehouse on the required receiving window. Date-specific delivery confirmed, not estimated, so your freight doesn't miss the intake window and incur penalty fees.
Trade Show Shipping, USA & Canada Trade Show Shipping
Trade Show Shipping
& Exhibit Freight
Trade show deadlines don't move. Neither do we. The floor opens whether your freight arrives or not. Advance warehouse delivery, direct-to-floor, and last-minute show freight, dock appointment coordinated, move-in window confirmed.
Advance warehouse and direct-to-floor delivery, show date is a hard deadline and we treat it that way.
What is trade show shipping?
The floor opens on a fixed date. Freight has to be there.
Trade show shipping isn't standard freight. Show floors have specific move-in windows, advance warehouses have hard receiving deadlines, and missing either one means your booth doesn't open, or opens without what it needs.
StarBriges coordinates delivery to the advance warehouse on the required date, manages direct-to-floor dock appointments, and handles last-minute show freight when standard carriers fall short. The show date is a fixed deadline. We treat it that way.
Delivery timed to your move-in window
Advance warehouse or direct-to-floor, we hit the required date and time, not a carrier's estimated window.
Dock appointment coordinated with the venue
We manage the delivery coordination with the advance warehouse or convention center so you don't have to.
Emergency response for last-minute show freight
Freight delayed two days before the show? We dispatch immediately and run direct, 24/7, including weekends.
Services included
What we cover under trade show shipping
Inbound, outbound, and emergency show freight: advance warehouse through direct-to-floor, single show through multi-venue tour.
Direct-to-Show Floor Delivery
Freight delivered directly to the convention center or venue floor when advance warehouse isn't an option. Dock appointment coordinated, delivery timed to your move-in slot.
Last-Minute & Emergency Show Freight
Missed the advance warehouse. Freight held up in transit. Show opens tomorrow. We dispatch immediately and run direct, emergency pickups arranged within hours of your call.
Post-Show Return Freight
Outbound from the show floor or advance warehouse after teardown. Pickup scheduled, freight moved same day or next morning, no leaving materials sitting in a venue loading dock.
Multi-Venue Tour Logistics
Exhibit materials moving between consecutive shows. Coordinated pickup from one venue, direct delivery to the next advance warehouse or show floor on the right date.
Oversized & Custom Exhibit Transport
Large format displays, custom structures, and non-standard exhibit components that don't fit standard freight handling. Vehicle and loading confirmed before dispatch.
Trade show freight we move
What we carry for exhibitors
From a single crate of marketing materials to a full custom exhibit structure, matched to your move-in window, dock appointment, and venue requirements.
Booth & Display Materials
CratesCASES & PALLETS
Pop-up displays, banner stands, graphics, AV equipment, and branded materials. Handled with care, delivered to appointment.
Custom Exhibit Structures
LargeFORMAT & OVERSIZED
Custom-built structures, large format displays, and non-standard components. Vehicle and access confirmed before dispatch.
Product Demo Units
HighVALUE & FRAGILE
Working demo equipment, prototypes, and technology displays. Direct handling, no terminal stops, delivered intact.
Full Exhibit Loads
44,500LBS MAX
Complete booth builds requiring straight truck capacity. Dock appointment locked, move-in window confirmed, delivery on schedule.
How it works
From booking to booth, how we move show freight
1
You send show details
Show name, venue, move-in date, advance warehouse address and deadline, freight weight and dimensions.
2
Delivery window confirmed
We confirm the route, timing, and dock appointment. Advance warehouse deadline or move-in slot locked, not estimated.
3
Pickup scheduled
Driver dispatched from your warehouse, office, or current freight location. Pickup confirmed with your team before the driver arrives.
4
Active tracking
Real-time visibility from pickup to delivery. Proactive updates, if anything changes en route, you hear from us before the venue does.
5
Delivered, confirmed
Delivery to advance warehouse or show floor confirmed. POD sent immediately, you know it arrived before you land at the venue.
When timing becomes critical
Operational situations we handle
Missed Window
Advance warehouse deadline tomorrow, freight not moving
Carrier confirmed pickup, didn't show. Advance warehouse closes tomorrow. We dispatch immediately, run overnight if needed, and hit the intake window, penalty fees avoided.
Show Opens Tomorrow
Last-minute freight, floor opens in 18 hours
Freight missed the advance warehouse entirely. Direct-to-floor is the only option. We coordinate the dock appointment, confirm the move-in slot, and deliver before setup closes.
Transit Delay
Freight stuck in transit, show in two days
Original carrier hasn't moved the freight. Show is in 48 hours. We recover the shipment from wherever it's sitting and run direct to the venue, no waiting for the original carrier to sort it out.
Post-Show Pickup
Teardown complete, freight needs to move today
Show floor closed, materials packed, drayage isn't the answer for the outbound. We stage a driver for pickup after teardown and move the freight same day, nothing left sitting at the venue.
Multi-Show Tour
Next show starts three days after this one closes
Exhibit materials need to leave one venue and arrive at the next advance warehouse on a specific date. We coordinate the handoff, pickup confirmed at teardown, delivery window locked for the next show.
Air Freight Recovery
Exhibit freight flew in, needs ground delivery to venue
Materials landed at the cargo terminal. Show floor is across town. We pick up from the terminal and run direct to the venue or advance warehouse, same day, dock appointment confirmed.
One Point of Contact
From Pickup to Delivery
Every show freight move gets a dedicated dispatcher who knows your delivery window. One person coordinates with the venue, confirms the dock appointment, and calls you when freight is on the floor, not after you've been chasing status for two days.
Call Operations
01
Dock appointment coordinated for you
We confirm delivery timing with the venue or advance warehouse, you don't manage the logistics coordination between your carrier and the show.
02
Move-in window tracked and confirmed
Your specific move-in slot is on our radar. We deliver when the floor is open, not early, not late, not when it's convenient for the carrier.
03
Proactive updates from dispatch to delivery
Status at pickup, in transit, and delivery confirmation. If anything changes, you hear from us before the show coordinator does.
04
Emergency response for last-minute situations
Freight delayed two days before the show? We handle it. Live 24/7, dispatching immediately on urgent show freight.
Who we work with
Who books trade show shipping with StarBriges
Exhibit & Display Managers
Marketing & Brand Teams
Event & Production Agencies
Trade Show Coordinators
AV & Technology Exhibitors
Freight Brokers & 3PLs
Why shippers use StarBriges
Why exhibitors use StarBriges for show freight
Hard deadline commitment
Advance warehouse and move-in windows confirmed, not estimated. The show date is fixed; we treat it that way.
Dock appointment handled
We coordinate delivery timing with the venue so you don't manage carrier-to-show logistics yourself.
Emergency response
Carrier failed two days before the show? We dispatch immediately, 24/7, no exceptions.
Inbound & outbound
Pre-show delivery and post-show return, same carrier, same contact, no handoff gaps.
US & Canada coverage
Show freight to any major venue across the US and Canada. Cross-border moves handled.
Client feedback
What exhibitors say
“
Carrier no-showed two days before CES. Advance warehouse closed the next morning. StarBriges picked up that night and hit the intake window. Booth was on the floor on time.
A. Chen Exhibit Manager, Technology Company
“
We run six shows a year. StarBriges handles four of them now. They confirm the dock appointment, hit the move-in window, and call when it's delivered.
L. Moreau Events Director, Marketing Agency
“
Post-show pickup is always the problem, everyone wants their freight moved but drayage quotes are slow. StarBriges staged a driver, picked up same day after teardown. Back at our warehouse the next morning.
D. Vasquez Trade Show Coordinator, Consumer Brands
Get your trade show freight quote
Send us the show details and we'll confirm delivery options and timing, usually within the hour. For last-minute situations, call directly.
- No commitment required to get a quote
- Response within 1 hour during business hours
- 24/7 for last-minute & emergency show freight
- Dedicated contact from booking to delivery
Request a show freight quote
Common questions
Frequently asked
Advance warehouse delivery sends your freight to the show's designated warehouse before the event, where it's stored and moved to your booth by show labor. Direct-to-floor delivers straight to the venue during your move-in window. Advance warehouse is usually cheaper if you hit the deadline; direct-to-floor is the fallback when you can't.
Yes. We coordinate direct-to-show-floor delivery and confirm the dock appointment with the venue. Send us the show, venue, and move-in window and we'll confirm what's possible immediately.
Yes. We stage a driver for pickup after teardown and move your materials same day or next morning, so nothing sits in the venue loading dock waiting on drayage.
Yes. For multi-venue tours we coordinate pickup at teardown and delivery to the next advance warehouse or show floor on the required date, same contact across the whole tour.
We confirm the right vehicle and loading approach before dispatch for large-format displays and custom builds. Send dimensions and we'll match the equipment.
Show name and venue, move-in date, advance warehouse address and deadline if applicable, pickup location, and freight weight and dimensions. For last-minute situations, call directly.
Trade Show Shipping, US & Canada The floor opens on a fixed date.
The floor opens on a fixed date.
Freight has to be there.
Advance warehouse delivery, direct-to-floor, and emergency show freight. Dock appointment coordinated, move-in window confirmed.